ATS, sourcing, screening, and interview systems
Record where a system filters applicants, suggests candidates, summarizes profiles, scores interviews, or recommends next steps.
Tool inventory
Before writing AI hiring policy language, list the systems that influence people decisions.
A practical inventory usually shows where vendor evidence, reviewer ownership, and monthly evidence refreshes are missing.
First pass
Inventory every workflow where software can screen, rank, score, summarize, recommend, reject, advance, or prioritize people.
Promotion, performance, and scheduling systems
Include internal mobility, performance analytics, worker-management, scheduling, and ranking workflows when they influence employee or worker outcomes.
Evidence already available from each vendor
Attach audit summaries, limitation notes, human review instructions, change notices, and notice support where those records exist.
Evidence trail
A boring inventory makes later review work easier.
After the first inventory pass
Turn policy prep into a maintained evidence workflow.
The inventory is the beginning of the operating record: vendor evidence, reviewer ownership, source changes, and the cadence for keeping the file current.
Choose the evidence path.
Use the Evidence Hub to decide whether the inventory should move into vendor diligence, pre-audit prep, one-feature tracking, or a monthly operating rhythm.
Open evidence hubDecide if the inventory can stale.
Compare monthly updates with a one-time checklist when vendor features, source pages, owners, or reviewer instructions may change before policy approval.
Compare monthly workflowReview the paid inventory path.
Check checkout access, Pro contents, and the sample update before using the subscription as the recurring inventory workflow.
Review checkout access